Privacy Policy

Last update 15/2/2019

Your privacy is important to us at ORC. We developed this Privacy Policy to provide you with information on how we process your personal data when you use ORC websites and when your boat's certificate is issued by your local rating office or the ORC central rating office.

Categories of Personal Data Processed by ORC

Personal data that is processed when you register with ORC Sailor Services:

When registering, we ask you to provide your email address and name. If you wish you can choose to provide your first name or a nickname instead of your full name.

We process your email address because you use it along with your password to sign in on Sailor Services. Your password itself is initially transmitted to the email address you provided. We need to process your email address in order to protect the security of your account.

We also process your email address to deliver to you the digital products you ordered for us, such as the ORC Speed Guide and the Target Speeds, and update your account balance with Sailor Services credits or other products you purchase from the ORC using that you purchased via Paypal.

Furthermore, we may process your email address in order to send you other important information about your account security, about products that you have purchased from the ORC, and respond to your inquiries or requests or questions.

Personal data that is processed when you sign in to Sailor Services with social media credentials:

If you choose to sign in using your social media (such as Facebook or Google) credentials, the only information processed and retained is your email address and fullname. This information is made available to Sailor Services by the social media provider due to the way the social sign-on configuration works. If you do not want your information to be shared with Sailor Services by the social media provider, then you can simply sign in to your Sailor Services account using your Sailor Services credentials (email and password) instead of your social media account credentials.

Sailor Services associates the email address provided by the social media provider with your Sailor Services account so that you can use your email address to sign in to your Sailor Services account in the future if you no longer wish to sign in using your social media account credentials. Processing this information serves in providing you an alternative sign-in method and in securing your account.

Personal data that is processed when you subscribe to ORC mailing list:

If you subscribe to the ORC mailing list, ORC will process your email address for the purpose of sending you information about ORC championship and events as well as important sailing events worldwide. You may unsubscribe at any time from here by entering your email address, selecting "Unsubscribe" and clicking "Submit".

You may choose to provide your full name or a nickname, and simple information about your interests as a sailor and relation with the marine industry. This optional information is used anonymously to calculate statistics about the ORC community.

Personal data related to boat certificates:

If you are the owner of a boat holding an ORC rating certificate, your boat's data along with your personal data are transmitted to the ORC by the rating authority that collected these data and issued the certificate, which may be a national rating office or the ORC central rating office.

The selection of personal data included in the transmission are the sole responsibility of the rating authority that issued your certificate, not controlled by the ORC (excluding the ORC central rating office), and must include the full name of the entity who is the owner of the boat (a person or a company).

At the discretion of the local authority, the transmission may also include the following personal data:

  • The boats skipper's full name
  • Your home and/or work address
  • Your email address
  • Your phone number information (multiple numbers)
  • Yacht club membership information

We process these personal data because the ORC Rating Systems rule prescribes the owner's responsibility regarding the boat's conformance with her rating certificate and the voidness of the rating certificate in case of ownership change (article 304).

Personal data related to ORC Club certificate online applications:

If you have applied online for an ORC Club certificate for your boat, your boat's data along with your personal data are collected by the ORC central rating office.

These personal data include the full name of the entity who is the owner of the boat (a person or a company) as well as other data, as shown in the application https://www.orc.org/rating/clubapp.htm

We process these personal data because the ORC Rating Systems rule prescribes the owner's responsibility regarding the boat's conformance with her rating certificate and the voidness of the rating certificate in case of ownership change (article 304).

Recipients of Personal Data

Personal Data related to Sailor Services:

All these data are private, available only to ORC staff, and not shared with or disclosed to any third party.

Personal Data related to ORC mailing list:

We forward the email addresses of the mailing list subscribers to Constant Contact who we use as a service provider to handle our communication with mailing list subscribers via email.

Other than Constant Contact, all these data are private, available only to ORC staff, and not shared or disclosed with any other third party.

Personal data related to boat certificates:

Personal data are private, available only to ORC staff and accessible online only by the rating authority that initially provided these personal data.

Personal data are not shared with or disclosed to any third party.

Please note that boat identity data (such as boat name, sail number, tboat type etc), boat measurement data and rating certificates are public and available for download from Sailor Services website.

Personal data related to ORC Club certificate applications:

Personal data are private, available only to ORC staff.

However, if the applicant requests a certificate for a boat that resides or sails in an area under the jurisdiction of a rating authority, personal data along with certificate application data, such as boat measurements, will be transmitted to this rating authority who will then proceed with processing and issuing the certificate. The list of rating authorities who are potential receivers of personal data can be found here: https://www.orc.org/organization/ratoff.htm

Except from the case above, personal data are not shared with or disclosed to any third party.

Please note that boat identity data (such as boat name, sail number, tboat type etc), boat measurement data and rating certificates are public and available for download from Sailor Services website.

Cookies and Similar Technologies

There are no cookies stored permanently on your computer.

Cookies are used to maintain Sailor Services core website functionality after your initial sign-in. These "session cookies" are automatically deleted as soon as you close your browser. Deleting or disabling these cookies will result in malfunction.

Protection of your information

We regularly scan our systems for malware.

Paypal is used as an external PCI compliant payment gateway to handle all credit card transactions.

Your personal information is contained behind secured networks and is only accessible by the ORC staff who have special access rights to such systems, and are required to keep the information confidential. Apart from the personal information described above, no other sensitive/credit information is stored in our systems.

We implement a variety of security measures when a user enters, submits, or accesses their information to maintain the safety of your personal information.

All credit card transactions are processed through Paypal and are not stored or processed on our servers.

Third party disclosure

We do not sell, trade, or otherwise transfer to outside parties your personal information. We may release information when this is appropriate to comply with the law, enforce our site policies, or protect ours or others' rights, property or safety.

Third-party links

We do not include or offer third-party products or services on our website.

Privacy Policy Updates

We may update this Privacy Policy from time to time as we add new products and features, and as we improve our system and as technologies and laws change. You can determine when this Privacy Policy was last revised by referring to the "Last update" legend at the top of this page. Any changes will become effective upon our posting of the revised Privacy Policy.

We will provide notice to you if these changes are material and, where required by applicable law, we will obtain your consent. This notice will be provided by email or by posting notice of the changes on the ORC websites that link to this Privacy Policy.

Retention of Personal Data

We retain your personal data indefinitely. Please, see below under "Your Rights" for a description of your right of erasure.

Data Protection Officer

Offshore Racing Congress
Casella Postale 21
07026 Porto Rotondo
Italy

Contact the data protection officer by email at privacy@orc.org.

Your Rights

If you reside in the European Union, you have the right under the General Data Protection Regulation to request from ORC access to and rectification or erasure of your personal data, data portability, restriction of processing of your personal data, the right to object to processing of your personal data, and the right to lodge a complaint with a supervisory authority. If you reside outside of the European Union, you may have similar rights under your local laws.

To request access to or rectification, portability or erasure of your personal data, or to delete your Sailor Services account, contact the data protection officer.

If you live in the European Union and you wish to exercise your right to restriction of processing or your right to object to processing, or you do not live in the European Union but you believe you have a right to restriction of processing or a right to object to processing under your local laws, please contact data protection officer.